Subject: Checking diary of XXX (人名) - Meetings on XXX (会议主要内容) Dear XX （名字）， We are planning to hold two meetings within the time from XX to XX (日期): The first meeting (about half an hour) with XX (其他同事)， is for the purpose of discussing the XX The second meeting (right after the first meeting， about half an hour) with XX (其他同事)， is for the purpose of discussing the XX. Would you please help to check the diary of XX(人名) and advise us the possible timeslot? Many thanks! Regards， XX